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  1. OFBiz
  2. OFBIZ-5641

Problem with Purchase Order Accounting Entries



    • Bug
    • Status: Closed
    • Minor
    • Resolution: Fixed
    • Release Branch 13.07, Trunk
    • 14.12.01, 13.07.02, 16.11.01
    • accounting, order
    • None
    • Sharan - Jira Test Sprint



      I'm logging a Jira issue reported by Mohd Vigar on the mailing list. I have been able to replicate the problem and think that this is a bug. Details are below.

      I've also added some comments on another possible error that I've found around payments while I was doing these tests.


      I'm facing the below problem with accounting entries of purchase order, would appreciate any help with the same

      When I create a purchase order for lets say $15 and receive the inventory for that purchase order, I get the following accounting entry.

      Inventory Dr $15
      Uninvoiced Item Receipts Cr $15

      Then when I go to the purchase invoice that's automatically generated by receiving the product and change its status to "Ready', it creates a new accounting transaction entry as follows

      Inventory Dr $15
      Accounts Payable Cr $15

      thus the Trial balance show:

      Account Code Account Name Dr Cr Ending Balance
      140000 INVENTORY $30.00 $0.00 $30.00
      210000 ACCOUNTS PAYABLE $0.00 $15.00 $15.00
      214000 UNINVOICED ITEM RECEIPTS $0.00 $15.00 $15.00

      It should have ideally reversed the uninvoiced item receipts as follows

      Uninvoiced Item Receipts Dr $15
      Accounts Payable Cr $15

      Account Code Account Name Dr Cr Ending Balance
      140000 INVENTORY $15.00 $0.00 $15.00
      210000 ACCOUNTS PAYABLE $0.00 $15.00 $15.00
      214000 UNINVOICED ITEM RECEIPTS $15.00 $15.00 $0.00

      I've tested this on the trunk with the below mentioned data and it give me the same results..

      Product : GZ-1000-0 - Tiny Gizmo
      Quantity : 2
      Price : $7.5
      Total value: $15
      Supplier : Demo Supplier

      so i'm wondering if I'm doing something wrong or if this is a bug..

      During my tests I did find another potential issue and this is related to payments. I’ve come across a variation of it before replying to a query on the Drop Shipment process.

      • When you receive Purchase Order into inventory a “payment” is created under the “Payment Information” section of the Purchase Order.
      • Using the example above, the Payment is created for an amount of $15 with a status of “Not Paid”
      • When you receive the Purchase Order, the Pro Forma invoice is also created and is displayed below the payment on the view order screen.
      • If you click the link to the Pro Forma Invoice and look at the “Terms” section which shows the “Outstanding Amount” you will see that it is now showing zero. (I don’t think this is correct because you haven’t paid the supplier yet! I think the Outstanding Amount on the Pro Forma invoice should still be $15.)

      If you then go to Accounting Manager / Payments to locate Purchase Invoices by due date then this invoice isnt displayed even though the Due Date is the current date. I think this is because the Outstanding Amount is zero, OFBiz thinks that the invoice has already been paid (when it hasn’t).




            sharan Sharan Foga
            sharan Sharan Foga
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